Skip to main content

Student Exchange

EDB Subsidy Scheme for Student Exchange Programme

The Education Bureau (EDB) has offered the Scheme for Subsidy on Exchange (SSE) to support the financially needy students to participate in the Student Exchange Programme since 2015.  In addition, EDB has recently introduced the Scheme for Subsidy on Exchange to “Belt and Road” Regions (SSEBR) to encourage students in need to go on exchange in the “Belt and Road” (B&R) regions.  The list of B&R regions can be found here (the list of B&R country/economy is subject to review and updated by EDB from time to time). 

 

Eligibility

To be considered for SSE/SSEBR, the following requirements and conditions must be met:

  • Students must be enrolled in full-time Government-funded undergraduate programmes.

  • Students are approved for government’s grant/loan (means-tested grant/loan scheme only) with documentary proof issued by the Student Financial Office (SFO); or they must be from family receiving the Comprehensive Social Security Assistance (CSSA) scheme with documentary proof issued by the Social Welfare Department (SWD)
  • Students must have attained cumulative GPA of 2.5 or above at the time of application and at the conclusion of the semester prior to the beginning of an exchange.
  • Students must have fulfilled the host institution’s entrance requirements.
  • Students must successfully complete programmes assigned by the host institutions and pass course(s) they enroll in, and
  • Students are only eligible for assistance under the SSE ONCE for throughout their entire undergraduate study, regardless of whether the assistance is through summer programmes administrated by the International Office or offered by HKBU's partner institutions or student exchange programme participation.
  • For SSEBR, eligible students will be able to apply for assistance TWICE at most, subject to the maximum amount of subsidy to be received by them, i.e. $53,000 discounted by the latest level of student finance approved by SFO throughout their entire undergraduate study. 
  • Destinations of every exchange activities subsidized under SSE and SSEBR should be different in terms of country/economy. 

 

Amount of Subsidy

The maximum amount of subsidy to be granted to the eligible student is calculated by adding up the subsidy under table (1A) & (1B)/(2A) & (2B) below, then discounted by his/her level of student finance (in terms of percentage of full means-tested grant) approved by SFO.

 

Scheme for Subsidy on Exchange (SSE)
The maximum amount of subsidy to be granted to an eligible student for participating in the Student Exchange Programme varies according to the destination and duration of the exchange programme as set out below:

 

Table (1A) Table (1B)
Destination Subsidy Amount (HK$) Duration Subsidy Amount (HK$)
Asia (including Middle East) 3,000   14-28 days 6,000
Africa 7,000   29-90 days 10,000
Oceania & Europe 8,000   91-180 days 25,000
North America 9,000   Over 180 days                45,000
South America 15,000      


Scheme for Subsidy on Exchange to "Belt and Road" Regions (SSEBR)

The maximum amount of subsidy to be granted to an eligible student for participating in the Student Exchange Programme taking place in the B&R regions varies according to the destination and duration of the exchange programme as set out below:

 

Table (2A) Table (2B)
Destination Subsidy Amount (HK$) Duration Subsidy Amount (HK$)
Asia (including Middle East) 3,000   14-28 days 6,000
Africa 7,000   29-90 days 10,000
Oceania & Europe 8,000   91-180 days 25,000
      Over 180 days                45,000

 

Examples

Example 1
Student A:             She is granted 50% of full means-tested grant from SFO
Prorgamme:         She will attend the Student Exchange Programme at the University of Leeds in the U.K. for Fall Semester 2017 (i.e. 91 – 180 days)
SSE Subsidy:        [(1A) $8,000 + (1B) $25,000] x 50% = HK$ 16,500

Example 2
Student B:              She is granted 100% of full means-tested grant from SFO
Prorgamme:          She will attend the Student Exchange Programme at KIMEP in Kazakhstan for a full academic year 2017-18 (over 180 days)
SSEBR Subsidy:    [(2A) $3,000 + (2B) $45,000] x 100% = HK$ 48,000

The University may, at its full discretion, adjust the actual amount of subsidy to be granted to the student downwards from the maximum amount, having regard to the actual travelling expenses and other subsidy/sponsorship received by the student to support his/her participation in the exchange programme. In principle, the amount of subsidy granted to an eligible student under the SSE/SSEBR should not exceed the direct costs arising from his/her participation in the concerned exchange activity.

The University reserves the right to withdraw the subsidy from SSE/SSEBR if a student fails to fulfill the funding conditions and criteria set by the University and the EDB.

Students are not allowed to apply for subsidy under SSE and SSEBR concurrently for the same exchange programme. Therefore, students are required to indicate which Scheme (i.e. either SSE or SSEBR) they will apply.


Students can receive the university exchange sponsorship on top of SSE/SSEBR. 

 

Application for EDB Subsidy

The completed application form should be submitted with the latest approval letter of means-tested government grant/loan issued by SFO to the International Office when applying for the disbursement of exchange sponsorship.

Late application submission or incomplete application will NOT be accepted and processed.

 

Disbursement of Subsidy

Students will receive the subsidy prior to the departure for the exchange study.  They must submit an undertaking form, approved visa (if applicable), round-trip air/train ticket, copies of HKBU student ID card and Hong Kong ID card to apply for the disbursement. 

 

For disbursement details, please refer to the Disbursement page  HERE

 

Other Terms and Conditions

  • Students receiving assistance under the SSE/SSEBR may receive subsidy(ies) from other sources (including Government and private ones, if eligible) to cover expenses in connection with the same student exchange programme. However, the higher priority will be given to students who have not received any subsidy under scholarship/sponsorship/subsidy schemes wholly or partly funded by the HKSAR Government.
  • Offers of SSE/SSEBR subsidy are subject to the availability of funds given by EDB.

 

After the Exchange

  • Student should submit a copy of transcript, and an evaluation and a 800-word report on his/her exchange experience in English with 3 photos within ONE month upon return from the exchange
  • Students must successfully complete the student exchange programme.  Otherwise, he/she may be required to refund the subsidy to the university.