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Application Procedures

Nomination and Application Process

Semester 1

Nominations – by Home Institution

April 15

Applications – by Students

May 5

Semester 2

Nominations – by Home Institution

September 15

Applications – by Students

October 15

Step 1

Nomination by home institution


All exchange students must be nominated by their home institutions in order to apply for admission to Hong Kong Baptist University.  Completed applications must reach HKBU International Office by the above deadlines.  Late or incomplete applications will not be considered.


The home institution will nominate students to HKBU in accordance with the mutually agreed number of exchange places.  Home institutions should nominate students with their full names as appeared on their passport and email addresses.  

Step 2

Invitation for application


After your home institution nominates you, you will receive the application information and procedures by email. Undergraduate exchange students are required to complete online application form and postgraduate exchange students are required to complete paper application form.

Step 3

Document submission


Undergraduate exchange students: after submitting your online application, print out a full set of your completed application and send it for your home institution’s endorsement

Postgraduate exchange students: obtain your home institution’s endorsement on your completed paper application form


Your completed application form for HKBU, student visa application form and all required documents (please see Factsheet and Visa for details) must reach our office before the following deadlines:


Application Deadlines

1st (Fall) Semester: May 5

2nd (Spring) Semester: October 15


We will review your application with receipt of your completed application documents.  Exchange offer notifications will be released by email.

Step 4

Course Registration 



Having been accepted by HKBU, undergraduate exchange students will receive information about course pre-registration.

Students should be flexible in their course selection in case of unsuccessful registration in some courses. They may adjust the course registration during the course add/drop period during the first 2 weeks of classes.  The Academic Registry will provide details about the course add/drop system at the orientation.



Step 5

Accommodation Application




Application Deadlines for Accommodation


Semester 1 (Fall)

Mid July

Semester 2 (Spring)

Mid November

 University Housing

Undergraduate exchange students may stay in the 21-storey Undergraduate Halls ( on campus.  All rooms are on sharing basis, and beds are reserved on a first-come-first-served basis.  Application details will be announced to admitted exchange students.  If they choose to stay off-campus, it will be individual student’s own responsibility to make his/her accommodation arrangements.


Postgraduate exchange students may stay at the NTT International House (NTT) on campus on a first-come-first-served basis (  Once admitted, postgraduate exchange students will be put into direct contact with NTT for housing applications.

 Duration of Stay

Semester 1

Late August – Late December

Semester 2

Early January – Late May

Full year

Late August to Late May

  • Expected check-in and check-out dates will be announced in due course.  No early check-in will be accepted.